KealyWalker provides automated tax compliance and regulatory support, simplifying complex sales tax, telecom tax, and other industry-specific requirements with accuracy and expertise.

What is tax compliance notice management?

Tax compliance notice management is the process of receiving, logging, tracking, and responding to correspondence from state and local tax authorities — including assessments, late filing notices, audit initiation letters, and information requests. Without a centralized system, notices get lost in email threads, deadlines get missed, and routine correspondence escalates into audits. Notice Manager replaces that process with a single dashboard that tracks every open notice and its response deadline across every jurisdiction.

How long do I have to respond to a state tax notice?

Most state tax notices carry a 30 to 60 day response window, and the clock starts from the date on the notice — not the date you open it. Some notices, particularly informal inquiries, have shorter windows. Missing a deadline does not make the notice go away. It triggers penalties, interest, and in some cases escalates the matter to a formal audit. Notice Manager flags every open notice with its deadline so nothing slips.

What types of tax notices does Notice Manager track?

Notice Manager tracks all state and local tax correspondence — late filing notices, math error and rate-mismatch assessments, missing return notices, registration follow-ups, exemption certificate requests, audit initiation letters, and demand notices. Each notice type has a different urgency level and response pattern. The platform logs them all in a single workflow regardless of notice type or issuing jurisdiction.

Can CPA firms use Notice Manager to manage client notices?

Yes. Notice Manager includes a multi-client portfolio view designed for accounting and CPA firms. Each client has a separate notice log, and the firm-level dashboard shows all open notices, upcoming deadlines, and resolution status across the entire portfolio. It replaces the spreadsheet or email folder most firms currently use to track client correspondence.

Does Notice Manager work for multi-entity businesses?

Yes. Businesses with multiple subsidiaries, operating entities, or registered locations can manage notices across all entities from a single Notice Manager account. Each entity has its own notice log and the parent view aggregates all open items and deadlines in one place.

Do I need to be a KealyWalker compliance client to use Notice Manager?

No. Notice Manager is available as a standalone web-based subscription for in-house tax teams, multi-entity businesses, and CPA firms who want to manage their own notice workflow. For clients on a KealyWalker managed services engagement, Notice Manager is included and notices are handled end-to-end by the KealyWalker team inside the platform.

Services · Notice Management

NoticeManager

A purpose-built platform for tax compliance notice management — tracking, responding to, and resolving tax notices across every jurisdiction, entity, and client without missing a deadline.

What we typically help with

Centralized intake

Every notice logged on receipt with deadlines tracked automatically

Response & resolution workflow

Assignments, status, and agency responses in one place

Multi-entity & multi-client views

Portfolio dashboards for in-house teams and CPA firms

Bottom line: Catch notices early, respond on time, prevent penalties.

The problem

Notices are where compliance quietly breaks down

Filings get done. Registrations get maintained. But the notices that arrive in between — assessments, adjustments, information requests, surcharge updates — are where penalties pile up and exposure compounds. Most teams do not have a system built for them.

State tax notices land in a shared inbox and sit untouched for weeks
Response deadlines are tracked in a spreadsheet that no one updates
No visibility into which notices are open, in progress, or closed
Penalties accrue because a single state tax notice slipped through the cracks
Multi-entity and multi-state businesses lose track of who owes what to whom

The benefits

What NoticeManager gives you

Never miss a deadline

Every notice is logged on receipt with deadline management automated from day one. No more 30-day windows lost in a shared inbox.

One dashboard, every jurisdiction

Multi-jurisdiction notice management in a single view — see every open notice across every state and entity. Filter by status, deadline, jurisdiction, or assignee.

Penalties prevented, not paid

Catching notices early and responding inside the window is the single biggest driver of avoidable penalty exposure. Notice Manager closes that gap.

Full audit trail

Notice tracking with a complete history — every notice, every response, every attachment timestamped and searchable. When auditors or finance leadership ask, the answer is one click away.

Built for multi-entity and multi-client

Designed for businesses with multiple legal entities and for CPA firms that need client tax notice tracking across many engagements. Permissions, segmentation, and reporting work the way you do.

Proactive alerts

Deadline warnings, status changes, and resolution confirmations are pushed to your team — so the right person knows the moment something needs attention.

How it works with us

The platform behind our notice resolution service

Every KealyWalker managed services engagement runs through NoticeManager. When a notice arrives, we log it, assess it, respond to the agency, and track it to resolution — all in one system you can see into at any time. For CPA firms and multi-entity clients, we can configure dedicated workspaces so your team works alongside ours.

Logged on receipt

Assigned and responded

Resolved and archived

Common Questions About Notice Manager

Stop letting notices become penalties

Tell us how many notices you process today and where they live. We will show you what NoticeManager would change.

Get started

Have a tax notice right now? See how we handle notice response as part of a full compliance engagement.